[RPG Day thing]

[the_eggwhite]

Right... This is starting to look like something that should get some proper planning. So, here's what needs doing first:

1) Vague idea of dates. When would be good, or when would be hideously inconvenient. I'll add a comment myself with my preferences in a bit.

2) Potential venues. Ideally these shouldn't cost too huge an amount to hire.
Again, I'll add some suggestions in a comment myself.

If folks could avoid putting unrelated comments in it would be handy - makes it easier for me to collate possibles...

(can anybody tell that I can't keep my mind on work today?)

Comments

[eggwhite.livejournal.com]

Dates:
I'd be happy with pretty much any saturday other than first saturdays of the month (for reasons obvious to many). May is kind of full already, and I'm away for nearly half of August, so June or July are looking like possibles for me.

Venue Ideas:
Upstairs in the social hall - Should fit us all in the one room, although if we expand too much we could try for the second upstairs room as well. We'd have to charge a bit to get the rooms for a whole day, and we'd have to get people to bring their own food & drink.

Railway Function Room - Not a great room, but drinks available. Again, we'd have to pay, but maybe less as we'd also be giving them money at the bar. Don't think they do food, though, which could be a problem.

Somewhere on campus - Same problems as the social hall, except it's free. Swimming pool hall is good, except it tends to lack tables, which is a bit of a bind. It's also further to go to get to any shops or anything. Other available rooms on campus always feel a bit sterile, though.

[winterdreamer.livejournal.com]

Can't remember when i'm busy will look,

how far in advance do you need to book? i don't mind paying entrancy thing

how far in advance do you need to book? i don't mind paying entrancy thing & I like the drinks idea *hick*

could we not transport tables if we know in advance or maybe borrow them from athlone or one of the departments if we get a student involved. we've borowed stuff before... bad point is the uni double books about 30% of the time and also regularly changes bookings (oh day before you cant have that room have MLT instead...)

[eggwhite.livejournal.com]

The double booking and cockups thing is another reason to avoid campus... I'd managed to blot that one from my mind.

Although it's free, I'd prefer to avoid campus really, I think. It's probably awkward in exam term / holidays anyway.

[winterdreamer.livejournal.com]

good point there is a poliocy of no room bookings exam term or holidays

[themadone.livejournal.com]

From my experience of GameSoc, playing several games in a small space is not ideally, cos each game is noisey and can disrupt the others? So whilst the upstairs social hall rooms are nice, I don't think you'd get many things running at the same time in them?

PS I guess I'm kinda interested, but have a lack of time organisational skill problem so have no idea when or even if I could make one of these :)

[eggwhite.livejournal.com]

Multiple games in one room can be disruptive, but with a decent room it's not too bad. Most of the old problems were because things were don in Lec A, where the acoustics are dire because there's nothing to dampen the sound.

Upstairs in the social hall should be okay for two or three games to happen, as there's carpet and curtains and thing to dampen the sound, as well as a partially suspended ceiling, which will also help.

It'd be better than at most cons (because of less people wandering around between the games - everyone will be playing). It'd certainly be better than most of the other options for acoustics, etc.

As for your interest, I'll add it to the list. If you don't make it, you don't make it. If you do, huzzah! Another player!

[lucifermourning.livejournal.com]

obviously self-interested suggestion, but i have heard rumours the first weekend in june is actually open-ish because venue problems have moved other games to the 5th weekend in may...